Radiology systems do not last forever. PACS platforms reach end-of-life, RIS software loses vendor support, imaging hardware becomes too expensive to maintain, and cybersecurity requirements evolve beyond what legacy infrastructure can deliver. Replacing these systems is not optional — but finding the capital to do so while keeping the practice operational is a genuine challenge.
Our Legacy System Replacement Finance is designed for exactly this transition. Unlike a standard equipment lease, it recognises that replacement involves more than buying new kit — there is an old system to decommission, years of patient data to migrate, staff to retrain, and a period where both systems may need to run in parallel. We finance all of it: the new hardware and software, the migration project, the training, and the dual-running costs. The result is a single facility that lets you modernise without draining reserves or interrupting patient care.
Finance covers the full replacement project — not just the new system, but everything required to transition to it.
Existing equipment and software trade-in value reduces the financed amount and lowers your monthly repayments.
Cover the cost of operating old and new systems simultaneously during the migration window.
Data migration services, project management, and staff retraining are all financeable line items.
Radiology systems rarely fail suddenly — they degrade gradually, and the warning signs accumulate over months or years. If your practice is experiencing any of the following indicators, it is likely time to plan a replacement before a critical failure forces an emergency decision.
Your PACS or RIS vendor has announced end-of-life or end-of-support for your current version, meaning no further updates, patches, or bug fixes will be released.
Image retrieval times have crept up to the point where radiologists are waiting seconds or minutes per study, eroding reading efficiency and frustrating clinical workflow.
The original vendor no longer supports your system, or support response times have stretched to days rather than hours, leaving you exposed during outages.
The system cannot meet current cybersecurity standards — no multi-factor authentication, no encryption at rest, or known unpatched vulnerabilities in the operating stack.
Audit findings or regulatory changes have exposed gaps — inadequate audit logging, insufficient data retention controls, or failure to meet current Australian privacy and health information standards.
Your archive is approaching capacity, study volumes are growing faster than storage can expand, and the cost of adding capacity to an old system exceeds the cost of migrating to a new one.
A system replacement is not a single transaction. It is a project with five distinct cost phases, and our finance facility covers each one so nothing is left underfunded or deferred.
Safe shutdown, data sanitisation, hardware removal, and environmentally compliant disposal or return of legacy equipment and its associated licences.
Extraction and transfer of historical patient studies, reports, and metadata from the legacy archive to the new PACS, including DICOM tag mapping and integrity verification.
The new PACS, RIS, imaging hardware, workstations, monitors, and all associated software licensing required for the replacement system to go live.
Physical installation of new hardware, software deployment, network configuration, modality integration, and system testing prior to clinical go-live.
Radiologist orientation on the new reading interface, radiographer training on updated acquisition workflows, and reception staff upskilling on the new RIS scheduling system.
The additional licensing, storage, and support costs of operating both old and new systems simultaneously during the migration and verification window.
Legacy imaging hardware and software licences often retain residual value that can offset the cost of replacement. Our trade-in program evaluates your existing assets and applies their value as credit toward your new system, reducing the amount you need to finance.
When you replace a legacy system, the old equipment does not have to be a sunk cost. Through our trade-in program, we assess the residual market value of your existing imaging hardware, PACS servers, workstations, and even transferable software licences. That value is applied as a credit against your replacement finance facility, directly reducing the principal and lowering every monthly repayment for the life of the term.
We arrange a professional valuation of your existing equipment and licences, considering age, condition, modality type, and current secondary market demand.
The assessed trade-in value is applied as a direct credit against your new system purchase price, reducing the total amount you need to finance.
Because the financed principal is lower, your monthly repayments drop for the entire term — sometimes by hundreds of dollars per month on high-value equipment.
We arrange collection and environmentally responsible disposal or refurbishment of traded-in equipment, so you do not need to manage the decommissioning logistics yourself.
The most anxiety-inducing part of any system replacement is the migration window — the period when patient data moves from old to new and the practice is most vulnerable to disruption. Our finance structure and migration methodology are designed to keep that window as short and as safe as possible.
We audit your existing archive — study count, data volume, DICOM conformance, metadata completeness — and build a migration plan with defined cutover criteria, rollback procedures, and a go-live checklist. The new system is installed and configured in parallel without touching the production environment.
The bulk of historical studies — typically everything older than 90 days — is migrated to the new system during off-peak hours over several weeks. Both systems remain operational, and integrity checks verify that every study arrived complete and uncorrupted.
Recent studies are migrated, new patient routing is switched to the new system, and radiologists begin reading on the new platform. The legacy system remains available in read-only mode as a fallback during a defined verification period — typically two to four weeks.
Once the team is confident the new system is performing correctly and all data is verified, the legacy system is decommissioned, data is sanitised, and hardware is removed under the trade-in program. The dual-running period ends and the practice operates fully on the new platform.
Replacing a legacy radiology system is a strategic decision, not just a financial one. Our replacement finance is structured to remove the barriers that cause practices to delay necessary upgrades until a failure forces an emergency, costly transition.
The finance facility is structured so repayments align with the new system go-live, not the project start date. You are not paying for the new system before it is generating value, and the dual-running period costs are covered.
For multi-site practices, we finance phased replacement schedules where each site transitions in sequence. This spreads the capital outlay, allows lessons from early sites to inform later ones, and keeps the entire network operational throughout.
Migration is often the most under-budgeted part of a replacement project. By financing it as part of the facility, you avoid the scenario where data transfer is rushed or skipped to save cost, leaving years of patient history inaccessible.
The residual value of your existing equipment and licences is applied as credit, lowering the financed amount. In some cases, the trade-in credit covers the entire migration project cost, meaning the data transfer is effectively free.
Financing lets you replace systems on your schedule — when you have time to plan, train, and migrate carefully — rather than scrambling after a catastrophic failure that halts patient care and damages referrer relationships.
Modern systems meet current cybersecurity, privacy, and health information standards out of the box. Replacing a non-compliant legacy system closes audit findings and reduces the risk of a data breach that could be far more costly than the upgrade itself.
System replacement is one of four finance products we offer. Pair it with software instalments for the new platform's ongoing costs, or use it as a standalone facility when the time comes to modernise.
Lease new imaging modalities with flexible 24 to 60-month terms, residual options, and early upgrade provisions for ongoing technology refresh.
Learn moreSpread the ongoing subscription costs of your new PACS, RIS, and DICOM viewer across manageable monthly instalments after migration.
Learn moreIf replacement is part of opening an entirely new practice, explore our all-in-one startup finance covering equipment, software, and fit-out.
Learn more